Society Maintenance Billing Software with Online Payment
Maintenance billing is the heart of every society office and also its biggest source of manual work. FlatCare turns it into a clear routine: set the charges once, generate bills for every flat, collect payments and keep receipts in one place.
How maintenance billing works in FlatCare
The flow is designed to match how societies already work.
1. Set charges
Enter the fixed maintenance amount for your society and create fee types for other regular or one-off charges.
2. Add readings and extras
Record water readings and add any extra charges to specific flats when needed.
3. Bills for every flat
FlatCare prepares bills per flat so residents see exactly what they owe and why.
4. Collect and record payments
Residents can pay online through the app, and the office can record payments made in other ways.
Maintenance fee collection you can trust
Collecting maintenance fees is easier when everyone can see the same numbers.
Secure online payments
Payments are confirmed with the payment gateway before a bill is marked as paid, so amounts cannot be changed by the app.
Receipts and invoices
Every recorded payment has a receipt, and bills can be viewed or printed as an invoice.
Pending and overdue view
Admins can list unpaid bills and follow up directly, which speeds up collection.
Works with the rest of your society system
Billing connects to flats, residents and notifications.
Right bill, right flat
Because flats and residents are already in FlatCare, bills reach the correct household automatically.
Records for accounting
Payment records give your accountant a clean trail. Learn more on the society accounting software page.
Frequently asked questions
What is society maintenance billing software?
It is software that prepares maintenance bills for every flat, records payments and shows outstanding dues, replacing manual bill books and spreadsheets.
Can FlatCare bill water charges?
Yes. Water readings can be recorded, and the resulting charge can be added to the flat’s bill.
Can residents pay maintenance online?
Yes. Residents can pay through the FlatCare app using an online payment gateway, and the payment is verified before the bill is marked as paid.
Does FlatCare support apartment maintenance billing too?
Yes. The same billing works for apartment buildings and housing societies of different sizes.
Are receipts available?
Yes. Receipts are available for recorded payments, and bills can be viewed or printed as invoices.
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